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| **SACME 2026 Registration Policies** |
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| Refund Policy Refund requests must be made in writing to SACME Headquarters on or prior to **March 2, 2026**. A 75% refund of the Annual Meeting registration fees will be given for cancellations received on or prior to March 2, 2026. No refunds will be made after March 2, 2026. No refunds will be made to individuals who attend a portion of the Annual Meeting. The Annual Meeting organizers reserve the right to substitute faculty, or cancel or reschedule sessions (because of low enrollment or other circumstances). If the organizers must cancel the Annual Meeting in its entirety, SACME may refund the appropriate registration fees to all Annual Meeting registrants. Refunds in Case of Emergency If you are unable to attend the workshop(s) or the Annual Meeting based on serious illness or death (of self or a family member), a partial refund (amount paid minus a $55 processing charge) may be granted. Emergency refund requests must be made in writing to SACME Headquarters at the following address. All requests are reviewed to ensure compliance with policy. Society for Academic Continuing Medical Education 820 East High Street, Suite A Charlottesville, VA 22902 USA info@sacme.org Substitution Policy If you are unable to attend workshops or the Annual Meeting, you are welcome to substitute a colleague in your place. There is no fee to make this change up to March 2, 2026. Substitutions after March 2, 2026 will incur a $55.00 processing fee. Failure to Attend Workshop Due to the limited amount of workshop spaces, if you register for a workshop and fail to attend, your credit card will be charged a no-show fee of $50.00. If you notify us by March 2, 2026 that you will not be able to attend a workshop for which you have registered the fee will be waived. Returned Check Policy Remittance must be made in U.S. Dollars to the Society for Academic Continuing Medical Education (SACME). A $25.00 surcharge may be assessed to cover any collection fees. Important Payment Note The registration form must be accompanied by your credit card information or check in full payment of all applicable fees. All non-U.S. registrants will be charged the U.S. Dollar equivalent at the time the charge is processed unless otherwise indicated. To qualify for early registration rates, complete registration including payment must be submitted online, faxed or postmarked no later than February 9, 2026. To qualify for regular registration rates, complete registration including payment must be submitted online, faxed or postmarked no later than March 2, 2026. Exhibitors Exhibitors are subject to the same refund and substitution policies above. However, exhibitors do not quality for refunds in case of emergency with the belief that an exhibiting organization can send another representative if the original representative is unable to attend. Code of Conduct The Annual Meeting organizers are committed to providing a professional, collegial, safe, supportive, and respectful meeting environment, regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristic (“personal characteristics”). The Annual Meeting organizers expect individuals to uphold the professional and educational purposes of the Annual Meeting by respecting the rights, privacy, safety, and dignity of all persons. The Annual Meeting organizers expect individuals to exercise professionalism, consideration, and respect in their speech and actions. The Annual Meeting organizers expect individuals to refrain from harassing speech and other harassing behavior. Any persons determined to be behaving inappropriately in any portion of the Annual Meeting environment by the SACME Board and Program Committee may be temporarily or permanently removed from the Annual Meeting environment. Liability Waiver Attendee assumes all risks and accepts sole responsibility for any injury (including, but not limited to, personal injury, disability, and death), illness, damage, loss, claim, liability, or expense, of any kind, that attendee may experience or incur in connection with attending the SACME Annual Meeting. Attendee hereby releases, covenants not to sue, discharges, and holds harmless SACME, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs, or expenses of any kind arising out of or relating thereto. Conference Photography By appearing at or attending the SACME Annual Meeting, the Attendee agrees that SACME and its authorized representatives may take photographs and/or record video directly or indirectly of you at any time during the event. You authorize event management all rights necessary to record you during the event and to use any or all portion of such photographs or video recordings at any time in the future for educational, informational, promotional or any other business purposes and waive right to approval of the uses and any claim for compensation. **Media Attendance** The Annual Meeting organizers may issue press passes to representatives of news media outlets. To request a press pass, contact SACME Headquarters at the following address. Society for Academic Continuing Medical Education 820 East High Street, Suite A Charlottesville, VA 22902 USA info@sacme.org |
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